The company is an expert in providing tools aimed at ensuring compliance and minimising collaboration risk by helping organisations scale their risk detection in modern collaboration platforms. Theta Lake’s new platform provides legal hold across multiple rich media content types, including audio, video, collaborative messaging communications, and documents while supporting an organisation’s legacy eDiscovery tools.
The idea of the new platform is to make it easier to ensure compliance when employees use a variety of communications and collaboration systems where they can chat, record videos and share documents.
With Theta Lake’s Legal Hold Case Management custodians may add, search, and manage records within a case, set start and end dates for the case, and maintain descriptions and case logs. Theta Lake simplifies the process of eDiscovery by leveraging the comprehensive search capabilities of its Compliance Suite – facilitating queries across a firm’s entire archive of audio, video, collaborative messaging communications, and documents using over 100 unique filters. Search results can be easily added to cases in a few clicks. Records held in an active case are held for the duration of the case as defined by the organization. When data is ready for production, cases can be exported and provided to outside counsel. Additionally, the Case Management tool integrates with eDiscovery and content management tools, such as Relativity and Microsoft O365.
“When organixations need to produce records for an eDiscovery event, they need instant access for placing legal holds across these more complex communication mediums,” said Dan Nadir, chief product officer of Theta Lake. “There is a big difference between trying to put a hold on a simple email exchange between two parties versus placing a hold on a chat session where the parties communicate continuously over an extended period of time while sharing documents, images, screen shares, and even videos within that ongoing collaboration session. With our new release, we are proud to provide organisations with seamless and responsive legal hold management to close the risk gap with full coverage across their modern communication and legacy tools.”
Theta Lake Legal Hold Case Management provides instant search across all video, visual, voice, SMS, file, fax, and document content in unified collaboration and communication content. Organisations can search on participants while querying any term or topic whether it was shown, shared, written, spoken, or included in a transferred file.
Users can view any record in its entirety—including collaboration platform messages in their native format with full context, video recordings and conferences, audio recordings, and any other document attachments. All records include a full audit log of all comments and changes made in the compliance review process.
“When organisations are managing legal holds, they need them to be thorough, accurate, and fast,” said Nadir. “As an innovator, we’ve designed our legal hold solution to parse and analyze content as it is archived to provide our customers with complete, quick, and responsive searches that also include context rich identifications of people, risk scores based on industry, and context of previous reviews.”
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