Iron Mountain has added capabilities to its online policy management platform to help organisations to comply with changing privacy regulations.
The company, a provider of storage and information management services, said the new capabilities available on the Policy Center will help companies comply with regulations, such as the European Union (EU) General Data Protection Regulation (GDPR).
To meet the challenges of the GDPR, organisations need a unified view of their legal retention obligations and their data processing activities to ensure compliance and reduce unnecessary data breach exposures. They will also need to demonstrate compliance, which can come from a strong and well-defined information governance program.
Iron Mountain said it will meet these challenges by integrating data privacy into Policy Center Enterprise Edition. The cloud-based solution will deliver automated, up-to-date privacy and retention legal citations from around the world researched, curated and vetted by legal and privacy experts within individual industries and geographies. Organisations can update their privacy policies and retention schedules and inform all employees of actionable rules for uniform implementation.
Policy Center now also includes tools to document information about business processes that contain personal data, enabling compliance with the record keeping requirements of the GDPR Article 30.
By creating visual maps to capture where personal data resides relative to business processes and who owns the data, information management professionals can respond to time-sensitive issues, such as data breaches, audits, litigation and requests made by individuals to access or erase their personal data (subject access and data erasure requests under the GDPR).
“Managing records and information effectively in changing regulatory environments is one of the most common challenges that all of our customers face,” said Ray Aschenbach, senior vice president and GM of Information Governance and Digital Solutions, Iron Mountain. “These organisations, large and small, have long trusted us to help manage their information while also anticipating evolving regulations and requirements that can affect their information governance programs. Delivering an expanded platform that integrates data privacy policy with retention management underscores that trust and our commitment to provide technology-based solutions for our customers to better manage, govern and gain maximum value from their information.”
Iron Mountain is trusted by more than 225,000 organisations around the world, storing and protecting billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Its solutions include information management, digital transformation, secure storage, secure destruction, as well as data centers, cloud services and art storage and logistics.
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